1. Click “Insert Caption” in the list. Word adds numbering, automatically, to the selected cells. Following is a short cut. The problem that I am facing right now is that when a figure is removed, Microsoft Word doesn't automatically reupdate "X". You can either click it directly or click the small arrow to expand the menu, and choose a numbering format in the list. to reflect any changes you make, such as… Update Table Numbers Automatically via AutoCaption. Open your Microsoft Word file. Then remove the number list you have inserted in the step 2. Instead of searching and replacing all the figure numbers in the text, click "Edit" -> "Select All" (or, Ctrl + A), which select the entire document, then, press "F9". If you’ve stopped the auto numbering in your Word document and still want to add numbered list to paragraphs, you can active numbering manually. Step 3. 3. Press F9. 4. Do the same to the second table. But the number in the text is not change. Right-click the number in the first cell and then choose Set Numbering Value from the resulting Context menu. Each of the figures has been labeled with a caption "Figure X: ____" using the "Insert Caption" feature under "References". Save. As the Matrix franchise taught us, sometimes computers are a bit too clever for their own good.This isn’t to say we don’t appreciate Microsoft Word’s automatic numbering system: it’s certainly a time saver. During editing, however, the caption and note numbers can change, as can page numbering. If you have a document with several sections and automated table/figure captions and x-refs to these, you might wonder how you can update these numbers etc. NOTE: You must be using automated caption numbering, Word's heading styles (mostly), and automated cross-references (x-refs) for these steps to work. Now, the “Update Table of Figures” dialogue box will appear. This will update all fields automatically. Normally if you highlight the figure number and right click and select update field will update the figure to the correct sequence. Select the option that works best for you and then click “OK.” Now, numbering the multiple headings. 1. Add or remove figures if necessary. Select the whole document (Press CTRL+A) 2. "X" is a number that is auto-generated by Microsoft Word, which is "X + 1" of the previous figure. Press the 'CTRL' and 'a' keys simultaneously to highlight all of the text in your document. This updates all the figure number automatically. Once the table of figures is selected, head over to the “References” tab and click “Update Table.” Alternatively, you can press F9. Here, you’re able to update the entire table or only the page numbers. But if you have several hundreds of pages this is a tedious . Cross-references in Word 2013 and 2010 create links in your text to captions and notes elsewhere in the document, such as captions on figures and tables, and footnotes and endnotes. It’s just that sometimes we want to do things our own way. 2. 3. 4. , see screenshot: Step 4. Click the Numbering tab, in the Paragraph group. Notice that, the original figure 1 is now figure 2. And then right-click on the place arrow point to. In a business or academic Word document, you might have many pictures or other illustrations, and you might want to refer to them numerically. Switch to Home tab in Word, find the Numbering button. Word displays the Set Numbering Value dialog box. Place the cursor on a blank place of the document and click Home > Multilevel List, then select the number list you need, in this example, I select the number. Move your cursor to the first table, which you want to associate with an automated caption. 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